Translation disclaimer
The following text provides a courtesy translation of our data protection declaration (Datenschutzerklärung). The translation from the original text in German is provided for information purposes in accordance with the provisions of the European Data Protection Regulation. In the event of any ambiguity about the meaning of the translated terms and discrepancies between versions, the original German version prevails.
Basic
This data protection declaration is intended to inform the users of this website about the type, scope and purpose of the collection and use of personal data by the Institut für Klimaschutz, Energie und Mobilität e.V., Magazinstraße 15–16, 10179 Berlin (website operator). This data protection declaration applies to the website operator’s website, which can be accessed under the domain www.ikem.de and the subdomains (e.g. www.academy.ikem.de).
The website operator takes your data protection very seriously and treats your personal data confidentially and in accordance with the statutory provisions. Since new technologies and the constant further development of this website may result in changes to this data protection declaration, we recommend that you read the data protection declaration again at regular intervals.
Definitions of the terms used (e.g. ‘personal data’ or ‘processing’) can be found in Art. 4 DSGVO.
Collection and processing of personal data
The website operator collects, uses and shares your personal data only if doing so is permitted by law or if you consent to the collection of data. Personal data includes all information that identifies you and can be traced back to you, such as your name, email address and telephone number. You can also visit this website without providing any personal information. However, in order to improve our online services, we store your access data to this website (without personal reference). Anonymising the data makes it impossible to draw conclusions about your identity.
For users who register on our website, we additionally store the personal information they provide in their user profiles. All users can view, change or delete their personal information at any time, although usernames cannot be changed. Website administrators may also view and change this information.
Collected data
IKEM collects the following personal data in line with the use purposes explained in a subsequent section:
- Name and contact details
- Education and professional information
- Payment information
- Registration and participation in IKEM events and activities
- Subscription preferences
- Information about service usage
- Authentication data
- Location information
- Other information you upload or provide to us
Purposes
IKEM uses (and, where specified, shares) your personal information for the following purposes:
- To process invoices and transactions
IKEM uses personal information such as your name, physical address, telephone number, email address, and company/institution to engage in interactions with you. We use payment information to process your registration and may need to share some of this information with credit card clearing houses and other third parties to complete the transaction. - To communicate with you about a meeting, conference, or event IKEM uses the personal data you provide in this registration for administrative activities related to your participation in this event. We may communicate with you about meetings, conferences or events hosted by IKEM. This may include information about the event’s content, event logistics, payment, updates and additional relevant information. Information you provide when registering for or participating in a conference managed or co-sponsored by parties other than or in addition to IKEM may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. IKEM and its conference co-sponsors may contact you after the event about the event, subsequent iterations of the event and related events.
Contact data
If you contact us as a website operator through the contact options offered, your details will be stored to process and respond to your enquiry. The data will not be shared with third parties without your consent.
Cookies
This website uses cookies, which are transmitted to your browser by either by our server or the server of third parties (e.g. Google Analytics, HelpMundo). Cookies are small data files that are stored on your end device and accessed by your browser. The use of cookies makes it easier for you to navigate our site and improves site security. The first time you visit this website, you will be informed about our site’s use of cookies. If you continue to use the website, we will assume that you’ve consented to our use of cookies. If you agree to the site’s cookie use by clicking on ‘Accept cookie policy’, a cookie will also be stored in the browser.
If you have a WordPress account and log in to this website, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personally identifiable information and is deleted when you close your browser. When you log in, we will set some cookies to store your login information and display options. Login cookies expire after two days, and display option cookies expire after one year. If you select ‘Stay signed in’ when you sign in, your sign-in will be maintained for two weeks. Logging out of your account deletes your sign-in cookies.
When you edit an article, an additional cookie is stored in the browser. This cookie does not contain any personal data and only refers to the contribution ID for the article that has been edited. The cookie expires after one day.
Standard browsers offer an option to reject the use of cookies. Note: If you adjust your cookie settings, we cannot guarantee that you will be able to access all of the functions of this site without restrictions.
Collection and processing of personal data
The website operator collects, uses and shares your personal data only if doing is permitted by law or if you consent to the collection of data. Personal data includes all information that identifies you and can be traced back to you, such as your name, email address and telephone number. You can visit this website without providing any personal data. However, in order to improve our online services, we store your access data to this website (without personal identification). Anonymising the data makes it impossible to draw conclusions about your identity.
For users who register on our website, we also store the personal information that they provide in their user profiles. All users can view, change or delete their personal information at any time, although usernames cannot be changed. Website administrators may also view and change this information.
Forms
On our website, we use forms (e.g. for the registration for events), which are created with the WordPress-Plugin Torro Forms or the WordPress-Plugin Office Forms. Your data will only be stored on the website operator’s servers and processed by the website operator’s employees for other purposes (e.g. event organisation). The data will not be transmitted to Torro Forms or Office Forms.
Newsletter subscription
The website operator offers a newsletter that provides regular updates on current developments in the fields of climate protection, energy and sustainable mobility. This includes new publications, event announcements, job advertisements and other offers from the Institute.
If you would like to subscribe to the newsletter, you must provide a valid email address. You will then receive an email asking you to confirm your registration. You will not receive our newsletter until this double opt-in procedure has been completed.
Your email address and other information will be stored and processed, which will provide data on opening rates and clicked links. This serves exclusively to optimise the content. It will not be shared with third parties. If you subscribe to the newsletter, you agree to receive the newsletter and to the procedures described above.
Newsletters are sent via the WordPress installation of this website and using the plugin ‘The Newsletter Plugin’. The data is stored and processed on our servers. Data will not be transmitted to the provider of the plugin. Further information about the privacy policy of ‘The Newsletter Plugin’ can be found at: https://www.thenewsletterplugin.com/documentation/gdpr-compliancy.
Withdrawing and termination: You can withdraw your consent to receive the newsletter at any time and thus cancel the newsletter subscription. At the bottom of each newsletter, you will find a link to cancel your subscription. The data of unsubscribed users is regularly deleted from the database.
Rights of the user
As a user, you have the right to request free information about which personal data about you has been stored. You also have the right to correct incorrect data and to limit or delete the processing of your personal data. If you believe that your data has been processed unlawfully, you can file a complaint with the competent supervisory authority.
Deletion of data
Unless your request conflicts with a legal obligation to store data (e.g. data retention), you have a right to delete your data. Data stored by us will be deleted if it is no longer needed for its intended purpose and no legal retention periods apply. If deletion cannot be carried out because the data is required for legal purposes, data processing will be restricted. In this case, the data will be blocked and not processed for other purposes.
Right of objection
Users of this website may exercise their right of objection and object to the processing of their personal data at any time.
If you would like us to correct, block or delete information about the personal data stored about you or if you have questions regarding the collection, processing or use of your personal data or you want to withdraw your consent, please contact:
Dennis Nill
Head of Public Relations
+49 (0) 30 / 408 1870 17
Institute for Climate Protection, Energy and Mobility
Magazinstraße 15–16 10179 Berlin +49 (0) 30 408 1870 15